IT Portfolio Management

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Overview

Our IT portfolio management solution helps you identify which IT assets are used in your organization, and understand the business outcomes and impact of each asset in order to:

  • Simplify and lower the cost of your IT system
  • Better manage risks and ensure information system compliance
  • Tailor your application and technology portfolio to your business challenges

Today’s IT departments must tackle challenges on several fronts: rapidly deploy new applications and effectively support changing business needs; control the maintenance and service costs of all IT components; rationalize their companies’ application and technology portfolios; and ensure the portfolios’ compliance with the latest regulations and standards.

Our IT portfolio management solution was developed to support IT professionals throughout the application and technology portfolio optimization and transformation process, with a personalized interface for each user profile.

Our solution starts by performing a thorough analysis of the various applications and technologies in use by your business units. It gives your IT department effective tools to continuously improve your application and technology portfolio and make the right upgrade decisions in terms of cost, speed, performance, and risks.

Workflows, a shared repository, and a collaborative workspace help stakeholders share information and knowledge, ensure full data traceability, and leverage existing standards, methods, and documentation.

Our IT portfolio management solution covers all steps in the application and technology portfolio optimization and transformation process, and can be configured to fit your particular organization.

Inventory: Collecting data and setting up an IT asset repository

Data about your different applications and technologies are collected using a decentralized process, consolidated into a single repository, and used to generate a detailed application ID card. A workflow automatically updates the data regularly based on questionnaires sent out across your organization. Reports and dashboards generated by our solution give you a simple, well-structured view of your application and technology portfolio with data flows, life cycles, risks, costs, functional coverage, and business processes associated with each one.

Evaluation: Analyzing data and assessing the IT asset portfolio

The data are grouped into application and technology portfolios and sub-portfolios according to criteria such as business benefits, costs, risks, and technical and operational performance, allowing for an in-depth analysis. Reports are then generated, letting you assess applications’ business value, technological performance, and costs; you can also use the solution’s comparative tables and graphs to assess the overall application and technology portfolio. That makes it easy to identify redundant and/or obsolete applications and technologies, the most business-critical and the most costly ones in terms of functionality, technology, and business use. This type of assessment also helps determine priority areas for information system upgrades.

Transformation: Developing and comparing transformation scenarios

Our solution lets you take different perspectives and constraints into account, so you can better manage your application and technology portfolio and make more informed decisions about upgrades. You can also test and compare different transformation scenarios using reports generated by the solution. This information can help you develop a target IT system for your organization, while minimizing the change-related risks and costs.

Our IT portfolio management solution is powered by HOPEX, our signature platform. It helps ensure that all stakeholders are working toward the same goals and supporting your organization’s enterprise governance strategy.
Used in conjunction with our IT strategy delivery lineup, our IT portfolio management solution can help you implement a risk-aware, cost-effective IT governance system. When used in conjunction with our digital transformation lineup, our IT portfolio management solution will allow you to compare scenarios and improve decision-making in terms of best way to implement and transform your IT landscape. That will enable you to successfully turn change into a strategic opportunity.

Features

Our IT portfolio management solution is powered by HOPEX, our signature platform that integrates all of our enterprise governance solutions.

A collaborative workspace and shared repository allow stakeholders to share knowledge, centralize standards and methodologies, leverage existing documentation and templates, and ensure full data traceability.

The standard configuration is based on best practices, international standards, and our extensive experience with IT portfolio management. Our solution can also be configured to suit your department’s particular structure, with only the basic IT skills required.

Our IT portfolio management solution covers the entire application and technology portfolio optimization and transformation process, and can be tailored to different user profiles. The standard configuration offers the following features:

1. Inventory phase: Collecting data and setting up the IT asset repository

Collecting IT data and building the IT inventory

  • Enter IT asset data through a user-friendly, flexible, configurable web-based front-end
  • Automate IT data imports from pre-built Excel files or a CMDB interface, or by using MEGA’s API functionality

Creating IT asset ID cards

  • Build IT asset ID cards with general characteristics, functional data, technology, links to businesses, and critical assessment criteria
  • Pinpoint risks associated with IT assets
  • Document IT asset dependencies, including interfaces and technology reliance
  • Identify and graphically depict IT asset installation and related characteristics, such as the business environment, life cycle, and costs

Carry out IT portfolio update campaigns

  • Update IT asset data using customizable questionnaires and workflows
  • Assign knowledgeable staff to IT portfolio updates
  • Use email to send task alerts too application owners and technology and application portfolio managers
  • Track IT portfolio management progress with reports and dashboards

Consolidating IT portfolio management data

  • Automate the aggregation of updated campaign results
  • Use pre-built and configurable, decision-ready dashboards to communicate with all stakeholders

2. Evaluation:  Analyzing data and assessing your IT asset portfolio

Structuring your IT asset portfolio

  • Use out-of-the-box or customized IT asset value assessment criteria
  • Design assessments based on multi-classification criteria, which are applied to inventory data in the repository
  • Use assessments based on multi-classification criteria to group IT assets into portfolios and sub-portfolios
  • Use pre-built and customizable report templates to consolidate data into automatically-generated reports

Analyzing application data

  • Analyze and assess the business value of IT assets using reports that illustrate criteria such as functional coverage and alignment with business needs (strategy, business capabilities, business environment, and information viewpoints)
  • Analyze and assess the technological performance of applications with reports on technology rationalization, obsolescence rates, compliance levels, and risks related to technology vendors
  • Calculate IT asset cost by type (manpower, services, licenses, and IT infrastructure), along with total cost of ownership (TCO), operational expenditure (OpEx), and capital expenditure (CapEx)
  • Perform trend analyses using changes in application costs over time

Consolidating IT portfolio analysis results

  • Consolidate data from multiple reports (such as summary tables and matrices) for a given IT portfolio
  • Clarify and rationalize standard life cycles for each IT component type
  • Assess IT asset costs in terms of business value and functional and technological performance
  • Identify redundant applications based on a comparison of their functional coverage

3. Transformation phase: Developing and comparing transformation scenarios

Developing and testing transformation scenarios

  • Develop transformation initiatives based on out-of-the-box criteria
  • Use Gantt charts to analyze time dependency, the impact of change, and possible conflicts

Analyzing and comparing scenarios

  • Assess transformation scenarios using graphical reports and criteria like costs, risks, and business and technology impacts
  • Compare scenarios using graphs of IT asset lifecycles and the estimated effects on IT asset costs
  • Select the most appropriate change scenario using reports and summary tables to facilitate decision-making and communication

Benefits

Today’s IT departments must tackle challenges on several fronts: rapidly deploy new applications and effectively support changing business needs; control the maintenance and service costs of all IT components; rationalize their companies’ application and technology portfolios; and ensure the portfolios’ compliance with the latest regulations and standards.

Our IT portfolio management solution helps IT professionals identify which IT assets are used in their organization and understand the business outcomes and impact of each asset.

Simplify and lower the cost of your IT system

Our solution gives you a clear, well-structured view of your application and technology portfolio thanks to its inventory and data analysis capabilities. Comparative reports and tables let you identify redundant applications, obsolete technology, the most business-critical applications and technology, and the most costly ones – key information to help you make the right investment decisions and establish your IT budgets. This information can also provide guidance for decisions on changes to your application and technology portfolio based on factors like speed, performance, and ROI for the businesses involved, enabling you to better target your IT investments.

Better manage risks and ensure information system compliance

Our solution lets you associate risks with applications and technology during the inventory step, and add details about any application or technology deficiencies. This information is consolidated into reports and tables that let you clearly determine whether the risks are related to technological performance, faulty technical support, technological obsolescence, a failure to meet business needs, a failure to meet regulatory requirements, or vulnerability to a cyber attack.  The inventory step also helps you determine how critical each application and technology is for business continuity, making it easier to develop business continuity plans (BCPs) and IT continuity plans (ICPs) that are guaranteed to be effective since they are based on reliable data.

Tailor your application and technology portfolio to your business challenges

With our solution, you can gather information about how well your applications and technology are meeting business needs – and you can improve their performance through questionnaires sent to business users on a regular basis via email alerts. This direct employee feedback will help you identify any necessary information system upgrades and keep your application and technology portfolio continually aligned with fast-changing business needs − thereby improving your organization’s overall performance.

Our IT portfolio management solution is powered by HOPEX, our signature platform. It helps ensure that all stakeholders are working toward the same goals and supporting your organization’s enterprise governance strategy.
Used in conjunction with our IT strategy delivery lineup, our IT portfolio management solution can help you implement a risk-aware, cost-effective IT governance system. When used in conjunction with our digital transformation lineup, our IT portfolio management solution will allow you to compare scenarios and improve decision-making in terms of the best way to implement and transform your IT landscape. That will enable you to successfully turn change into a strategic opportunity.

Resources

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Customers

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