With MEGA Policy and Regulation, you can describe and document company policies, procedures, and regulatory requirements to determine an acceptable level of compliance while improving business execution.
MEGA Policy and Regulation Overview
MEGA Policy and Regulation enables the clear definition and transparent communication of policies, procedures, and compliance requirements to employees and other stakeholders. This ensures that company operations are aligned with the corporate strategy and objectives and that compliance programs are integrated in company activities and not considered an independent initiative.
The product offers capabilities to efficiently manage the entire lifecycle of policies and procedures, from creation to approval, including review, documentation, and validation of employees’ and stakeholders’ understanding and acceptance. It enables the definition of corporate objectives and requirements as established by company executives and regulatory requirements impacting the organization.
All of this information is stored in a common repository, enabling the generation of accurate reports to determine the compliance level of the organization, and a common awareness of the company’s strategy and objective to enhance a culture of corporate governance.
Definition and maintenance of policies and procedures
The creation, review, and approval of policies by all involved stakeholders are organized through a workflow. Change tracking capabilities are provided with the ability to attach documents to policies.
Policy and procedure communication and acceptance
Communication of policies, procedures, and training requirements is organized through workflows. Alert notifications can be defined according to the user role and profile. Additional capabilities are provided to define questionnaires to test awareness and measure knowledge of policies and procedures.
Acknowledgment managed through workflows
Workflows enable users to acknowledge receipt of documents.
Objectives and requirements
Objectives and requirements are defined and categorized in relation with the organizational structure, its processes, risks, and controls. This makes it possible to add performance indicators and define priorities.
All information about an organization’s compliance environment, processes, controls, risks, internal policies, and procedures is centralized, allowing the use of complex rules to dispatch control testing and/or control self-assessment, and also avoid redundant controls. Automatic analysis and reporting capabilities enable gap analysis between the existing and required level of compliance.